A headshot station for your conference, summit or member night.
I set up a full headshot studio at your event, attendees book a few minutes, and everyone leaves with a LinkedIn photo that came from your event, which is a lot more memorable than another tote bag.
Half your attendees have been meaning to update their headshot since 2019.
They won't book a session on their own, but they'll happily step up for five minutes between sessions if the setup is right there. That's the whole idea.
For organizers, it gives people a reason to stop by, a reason for sponsors to put their name on something, and a wave of LinkedIn posts that tag your event the same week.
NJ Small Business Summit: about 60 headshots in one day.
The NJ Small Business Summit draws more than 320 business owners, and the organizers wanted everyone to leave with something they'd actually use. I set up a headshot studio with a sign-up table, photographed about 60 people between sessions, and everyone got a private gallery to pick their favorite, retouched within 5 business days. People started writing in to say thank you the week the galleries went out.
Smaller works too. At a Narra Collective member night I set up against their brick wall and photographed about 30 members without pulling anyone out of the event for long. See the summit headshots and the Narra event headshots.
How the station runs.
- 01
We plan it
You send headcount, venue and schedule, I recommend the setup and how many hours you need.
- 02
Attendees sign up
A simple booking link, so there's no line at the table and nobody misses a keynote.
- 03
I run the station
Backdrop, lighting and a live preview screen. About 5 minutes a person for headshots, 10 to 15 for styled portraits.
- 04
Photos land fast
Proofs within 5 days, and anyone who wants extra images can add them from their own gallery.
Where I set up.
Conference centers, hotel ballrooms, coworking spaces, office lobbies and trade show booths across New Jersey and New York City. Tenant appreciation events and member nights work especially well, since everyone's already in the building.
I'm based in North Plainfield, and travel is free within 30 miles. Further out is a flat fee, included in your quote.
Event stations are priced by hours on site and how many people you expect, so send me the date, the venue and a rough headcount and I'll come back with a setup and a number.
You can cover it as a perk, have a sponsor cover it, or include one photo each and let attendees buy extras.
“Nev is a phenomenal event photographer. She was very accommodating and immersed herself into the experience to capture the best quality content.”Shelby Smith, Google review
Before you book.
How many people can you photograph in an hour?
At a headshot station, roughly 10 to 12 people an hour with sign-ups. The portrait station is slower and better for smaller groups or VIPs.
Do attendees see their photo right away?
Yes, there's a live preview screen, so everyone sees their shot before they walk away. Retouched finals follow within 5 days.
Can you cover the rest of the event too?
Yes, I can run the station and photograph keynotes, panels and networking on the same day, so you get both from one booking.
What space do you need?
About a 10 by 10 foot corner near an outlet. A wall like Narra's brick works great, otherwise I bring a backdrop.
Can photos carry our event branding?
Yes, I can add an optional branded overlay to the photos attendees share on LinkedIn.
Give your attendees the photo they keep putting off.
Tell me the date, the venue and roughly how many people, and I'll send a setup and a quote.